Project Coordinator

Location: UK - Hatfield | Job-ID: 219998 | Contract type: Standard | Business Unit: Others

Life on the team

Are you highly organised, detail-focused, and confident supporting multiple activities across busy project environments? TSI EU Change Management is looking for a proactive Project Co-ordinator to join our team. In this role, you will help co-ordinate project activity, maintain clear plans and trackers, support stakeholder communication, and ensure actions, risks, dependencies, and milestones are visible and followed through.

If you enjoy bringing structure to complex work, collaborating with colleagues across different countries, and helping teams deliver change effectively, we'd like to hear from you.

What you'll do

• Co-ordinate day-to-day project activity across TSI EU Theatre, helping to keep plans, priorities, actions, and milestones on track.
• Maintain accurate project documentation, including plans, action logs, RAID logs, decision logs, stakeholder lists, meeting notes, and progress trackers.
• Arrange and support project meetings by preparing agendas, gathering inputs, recording actions and decisions, and following up with owners to ensure completion.
• Track project progress against agreed timelines, highlight slippage or blockers, and escalate risks, issues, dependencies, or decisions where support is required.
• Support project managers, change managers, trainers, subject matter experts, and operational teams by gathering updates, consolidating information, and ensuring key stakeholders remain informed.
• Help manage incoming training and project requests through central trackers, ensuring information is complete, prioritised, and progressed through the agreed process.
• Prepare clear status updates, reports, communications, and presentation materials for project meetings, governance forums, and internal stakeholders.
• Contribute to consistent ways of working by maintaining templates, improving reporting routines, and supporting project governance standards.

What you'll need

• You have experience in a project co-ordination, project support, PMO, business administration, training co-ordination, or similar delivery support role.
• You are highly organised and able to plan, prioritise, and manage multiple activities, deadlines, and stakeholder requests at the same time.
• You have strong attention to detail and can maintain accurate project records, trackers, meeting outputs, reports, and governance documentation.
• You communicate clearly and professionally, both verbally and in writing, and are confident following up with colleagues and stakeholders across different teams and countries.
• You are confident using Microsoft 365 tools, particularly Excel for tracking and reporting, PowerPoint for updates, Outlook for scheduling, Teams for collaboration, and SharePoint for document management.
• You understand core project disciplines such as planning, actions, risks, issues, dependencies, milestones, stakeholder management, and status reporting.
• You are proactive, reliable, and comfortable taking ownership of follow-up activity to help keep work moving forward.
• You can work with ambiguity, ask the right questions, and bring structure to evolving requirements, plans, and priorities.
• You are collaborative and service-minded, with the confidence to build effective working relationships across project teams and operational stakeholders.
• You are flexible, adaptable, and resilient when priorities change or deadlines move.

About us

We are a leading independent technology and services provider, trusted by large corporate and public sector organisations. We are a responsible business that believes in winning together for our people and our planet. We help our customers to source, transform and manage their technology infrastructure to deliver digital transformation, enabling people and their business.

We’re a place where you can belong

With over 21,000 people across 22 countries, we are proud of our inclusive culture - where everyone can thrive, feel valued, and truly belong.

You’ll see this reflected in our recruitment process too. We aim to provide fair access to opportunities and an inclusive, barrier‑free experience. All that matters to us is that you share our vision and values, and bring the skills and experience we need.

As a Disability Confident Committed employer, we offer a guaranteed interview scheme. If you opt in and meet the minimum criteria for the role, you’ll be guaranteed an interview, and we’re happy to support any reasonable adjustments.  Please let us know when you apply.

If you share our values and want to make a meaningful impact in a supportive, forward-thinking environment - we’d love to hear from you!