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Bid Coordinator

 Location: Barcelona (Spain) | Job-ID: 105422 

 

Role Purpose:  

Bid Co-ordinator is responsible for organising all team activity following a defined process, delivering industry leading document submissions and facilitating the production of high-quality customer presentations. The Bid Coordinator, supported by Bid Manager, will advise on bid governance and will add value to campaign strategy and win theme development.
This is an excellent opportunity to gain training and qualifications within Bid Management. 

 

Accountabilities

Bid Project Management
•    Preparation and planning of bid projects (bid team, bid plan, work packages, milestones, deadlines)
•    Planning and administration of bid internal communication in the bid team and with other key stakeholders in the organisation (working closely with the bid opportunity owner)
•    Administration of the virtual bid team and operational bid projects (in-time, in-quality, resource, deliverables) with the focus on the bid management of tasks in the bid team
•    Planning and tracking of agreed internal and external bid delivery dates and ensuring completeness and consistency of the respective contributors within the bid team

 

Bid Document Management
•    Planning and ownership of the handling the documents (filing structure, naming conventions, responsibilities) including ownership of bid collaboration portal for document management and effective collaborative working
•    Collects, prepares and integrates standard proposal content as well as customised bid content for the customer
•    Responsible for the quality of offer documents and presentations (realisation of Bid and Presentation Story, format, spelling), taking into account the individuality of different customers
•    Closure of bid projects (provision of content for re-use into standard knowledge & bid libraries)

 

With the support of a Bid Manager or Senior Bid Manager (as required) 
•    Support the documentation of bid strategy, differentiators, win themes, key messages and content for proposals and presentations
•    Support of customer specific campaigns, coordination of marketing support, ensuring Computacenter brand compliance

 

Knowledge and Skill

Essential
•    Strong experience from a Coordinator or Customer Service Background
•    Must be fluent or bi-lingual in German, French and English, both written and verbal

•    Fluency in French is desirable
•    Strong organisational skills, able to manage multiple priorities
•    Excellent interpersonal and communication skills – verbal and written – credible at all levels of the organisation and in different country contexts
•    Experienced in document creation, collaboration and management using Office 365 tools including SharePoint, MS Teams etc.

•    Experience in Service Desk is high valued

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